1 . About this Policy:-
1.1 This policy explains when and why we collect personal information, how we use it and how we keep it secure, and your rights in relation to it.
1.2 We may collect, use and store your personal data, as described in this Data Processing Policy and as described when we collect data from you.
1.3 We reserve the right to amend this Data Processing Policy from time to time without prior notice. You are advised to check HSC social media and website regularly for any amendments (but amendments will not be made retrospectively).
1.4 We will always comply with the General Data Protection Regulations (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk ). For the purposes of the GDPR, we will be the "controller" of all personal data we hold about you.
2. Who are we?
2.1 We are Hostellers Sailing Club. We can be contacted though our website at hostellerssailingclub.org.uk
3. What information we may collect and why:-
|Type of information||Purposes||Legal basis of processing|
|Member's name, address, telephone numbers, e-mail address(es).||Managing the Member's membership of the club.||Performing the club's contract with the Member. For the purposes of our legitimate interests in operating the Club.|
|Emergency contact details||Contacting next of kin in the event of emergency||Protecting the member's vital interests and those of their dependents.|
|Photos and videos of members and their boats.||Putting on the club's website and social media pages and using in press releases.||For the purposes of our legitimate interests in promoting the club, its events and its members, and promoting sailing in general.|
|Members name and e-mail address.||Keeping members informed as to club activities and events.||For the purposes of our legitimate interests in operating the club and for the proper performance of the club's contract with the member.|
4. How we protect your personal data
4.1 We will not transfer your personal data outside the HSC without your consent.
4.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction. We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
4.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
4.4 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
5. Who else has access to the information you provide us?
5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where stated in this policy (section 3) or where required to do so by law.
6. How long do we keep your information?
6.1 We will hold your personal data on our systems for as long as you are a member of the club and for as long afterwards as is necessary to comply with our legal obligations, and for our legitimate interests in managing the club. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment, exercise or defence of legal claims.
7. Your rights
7.1 You have rights under the GDPR:
(a) to access your personal data
(b) to be provided with information about how your personal data is processed
(c) to have your personal data corrected
(d) to have your personal data erased in certain circumstances
(e) to object to or restrict how your personal data is processed
(f) to have your personal data transferred to yourself or to another business in certain circumstances
7.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner:
Information Commissioner's Office,
Wycliffe House, Water lane, Wilmslow,
Cheshire SK9 SAF
Helpline 0303 123 1113.For more details, please address any questions, comments and requests regarding our data processing practices to our Data Controller, who is the secretary of the club and who may be contacted through our website: hostellerssailingclub.org.uk.